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FERPA Compliance: College e-mails may contain sensitive or protected information. By configuring your Earlham College e-mail account to forward messages to another provider, you risk exposing student information. The Family Education Rights and Privacy Act of 1972 (FERPA) is a federal law that protects the privacy of student education records. By forwarding e-mails you risk violating federal law should you forward email messages that contain student education records or information (e.g. grades / transcripts, advising records, personally identifiable information, student schedules, exams, papers, theses, etc.) to an email provider that does not legally acknowledge FERPA obligations. If you will routinely be e-mailing this type of information you should not use a personal e-mail account.
GLBA Compliance: The Gramm-Leach-Bliley Act (GLBA) of 1999, outlines specific provisions for protecting consumer financial information against loss while in our hands. This act holds Earlham accountable for responsibly handling customer financial data and personal identifying information, including through e-mail. By using your personal e-mail account to transmit or store financial information you put the College at risk.
If you have questions about any of these items, please don’t hesitate to reach out to IT Support.