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To share a file or folder in Box you can simply right click and select "Share." The same options are available for Box Drive.
If there is are many folders/files that you expect to be shared with a group of users, you can request that a "groups" folder be created. This can be something that for Some situations that might utilize this would be a department, division, committee, or any other group on campus. This allows the files not to be owned by a single person and makes it easier to change who your group to maintain continuity as no individual is responsible for managing the shared access to the files.
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Collaborators can be added as individual users as well as the groups used by Earlham's file servers for sharing.
When sharing whole folders in Box, keep in mind that collaborators will have access to all the shared access is always increased. sub folders within a shared folder. This means you can't have a subfolder that has less access than the parent folder. The two ways to handle this would be to .
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If you find it necessary to reduce access after creating your groups folder, we have several solutions. We could be create a new "group" folder with just those that need access, or we can add an "admin" folder above a normal box groups folder that is co-owned by whoever manages the content for the group or department.
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