Using Groups G: Drive vs. Box

While we don't have any current plans to retire the G: groups drive we do expect its usage to drop with the availability of Box storage. Files on Earlham's shared "G" groups drive can be migrated in a few different ways. If you plan to migrate from the shared groups drive to Box, it could also be a good opportunity to sort through what's stored and only move whats still needed.

Some thoughts that might make moving your groups files into Box easier:

Before migrating files ensure you communicate with others who might be using them to avoid someone editing the old copy during or after the migration.

If the files are being frequently used the department might want to consider moving just a few sections/folders at a time to avoid something not being accessible while it's being uploaded.

You can also contact ITS and ask to have your current groups files marked as "read only" for the group to prevent unwanted edits before or after the migration.

At least one other department has also found it helpful to leave a file behind as a note to indicate that the files are now on Box.

If you have a considerable amount of data to be migrated into Box without sorting or re-organizing, then there are some methods which ITS can use to do a bulk copy. This would have to be scheduled with ITS as preparations would have to be made before hand.