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Using Groups G: Drive vs. Box

Using Groups G: Drive vs. Box

This content is archived.
The old G: drive "groups" file share server is being replaced with fileshare-prod and Box.
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Oct 09, 2023

While we don't have any current plans to retire the G: groups drive we do expect its usage to drop with the availability of Box storage.  Files on Earlham's shared "G" groups drive can be migrated in a few different ways.  If you plan to migrate from the shared groups drive to Box, it could also be a good opportunity to sort through what's stored and only move whats still needed. 

Some thoughts that might make moving your groups files into Box easier:

  • Before migrating files ensure you communicate with others who might be using them to avoid someone editing the old copy during or after the migration.  

  • If the files are being frequently used the department might want to consider moving just a few sections/folders at a time to avoid something not being accessible while it's being uploaded. 

  • You can also contact ITS and ask to have your current groups files marked as "read only" for the group to prevent unwanted edits before or after the migration.  

  • At least one other department has also found it helpful to leave a file behind as a note to indicate that the files are now on Box.

If you have a considerable amount of data to be migrated into Box without sorting or re-organizing, then there are some methods which ITS can use to do a bulk copy.  This would have to be scheduled with ITS as preparations would have to be made before hand.