This is a guide to how Zoom Faculty Meetings will be conducted. Your continued patience, understanding, and willingness to adapt is (and will continue to be!) greatly appreciated as we try out this new model.
Join the Zoom Faculty Meeting
Launch the Zoom Faculty Meeting using the link or meeting ID that has been distributed by the Clerk.
You will initially enter into the Zoom Faculty Meeting waiting room prior to the start of the meeting.
Please Test Computer Audio during this time to ensure your microphone and speakers are working.
Updating Display Name using Rename
Upon entering the Zoom Faculty Meeting room, please update your display name using the Rename tool. This is available by moving your mouse over your name in the Participants window, clicking More, then choosing Rename.
If you are on a committee that is taking the facing bench in a particular week, please include the name of that committee in your display name, like (e.g., “CPC - Brendan Post”).
Using Raise Hand feature to be recognized by the Clerk
During Faculty Meeting if you would like to be recognized by the Clerk to speak, please use the Raise Hand feature. You’ll need to enable the Participants window to access this feature by clicking the Participants icon in the toolbar at the bottom of the Zoom screen.
Raise Hand is available in the lower section of the Participants window.
When the Clerk recognizes you, the Host will invite you to Unmute your microphone. When you have finished speaking, please Mute your microphone.
As is our custom, please speak only once the Clerk recognizes you.
Using Reactions to register approval
The Clerk will invite participants to register their approval for some actions by using either the Reactions or Chat features. Reactions is available in the toolbar at the bottom of the Zoom screen. Please select the Thumps Up icon to register approval.
Using Chat to register approval
The Clerk will invite participants to register their approval for some actions by using either the Reactions or Chat features. Chat is available in the toolbar at the bottom of the Zoom screen.
Open the Chat window and submit the work “Approved” to register your approval.
