Zoom

Zoom is a web collaboration tool that the College currently has a managed set of licenses for. Zoom provides high-quality audio and video, intuitive sharing and co-annotation tools, breakout rooms, whiteboarding tools, the ability to easily add content to meetings "on the fly", and the option to download meeting recordings as MP4 files. Anyone who has the meeting URL can attend a Zoom meeting even if they aren't affiliated with Earlham College.

Zoom Accounts

• Basic: Free to sign-up for creating personal meetings with up to 100 participants and 40 minutes in length. Also supports unlimited length 1:1 meetings.

  • Sign-up at: https://zoom.us/

• Earlham Licenses: Create meetings with up to 300 participants of unlimited length.

Earlham College Licenses

The College including ESR/Bethany has a total of 175 licenses that are managed and shared across the institutions. For information about obtaining access to a license for your department, please contact the ITS Service Desk using the information at: Contact Us

Zoom Training and Documentation

• Earlham Course Continuity Documentation for Zoom: http://library.earlham.edu/coursecontinuity

• Zoom Help Center: https://support.zoom.us/hc/en-us

• Zoom Video Tutorials: https://support.zoom.us/hc/en-us/articles/206618765-Zoom-Video-Tutorials?_ga=2.205270994.37010014.1583285125-980981341.1583285125

How to Prevent Zoombombing

• March 2020: Update to sharing settings for Education accounts: https://support.zoom.us/hc/en-us/articles/360041591671

• Resources from Zoom: https://blog.zoom.us/wordpress/2020/03/20/keep-the-party-crashers-from-crashing-your-zoom-event/

• Resources from USC: https://keepteaching.usc.edu/tools/zoombombing-resources/

• Resources from UC Berkeley: https://security.berkeley.edu/resources/cybersecurity-and-covid-19/settings-preventing-zoom-bombing

How to Update the Zoom Software

Zoom will be frequently providing updates to their software as they improve the product and fix security issues. Zoom may prompt you to update the software but you can also check for updates using the information below.

• Zoom Where Do I Download the Latest Version: https://support.zoom.us/hc/en-us/articles/201362233-Where-Do-I-Download-The-Latest-Version-

Zoom Scheduling Tools for Administrative Assistants

• Using Scheduling Privilege to schedule Zoom meetings on behalf of another user: https://support.zoom.us/hc/en-us/articles/201362803-Scheduling-privilege

Zoom Status

• To check the status of Zoom services, visit: https://status.zoom.us/